Advises and assists the RFO Finance Manager in all financial matters. Assists in the development, implementation and execution of all overall budgets which are self-generated NAF and support the Fleet & Family Readiness (FFR) programs in the NDW region.
Assists in directing, coordinating and maintaining the automated system of financial services, which include accounting, budgeting, payroll and procurement. Interprets financial results and ensures effective controls of financial data. Advises, develops, coordinates and carries out financial policies, procedures and plans to assist on-site managers and facility managers.
Works in conjunction with the Regional Accounting and Budget Supervisor and IT support teams to ensure the operational reliability and accuracy of data management associated with the system that contains the following: accounts payables and receivables, travel claims, resale inventories, fixed asset inventory, general journal entries, central cashiering, journal vouchers, accrual journal vouchers, subsidiary ledgers, operating statements, payroll, daily financials summaries, balance sheets, preliminary profit and losses, petty cash, checks, tax reports, month-end documents, tickets, receipts, the distribution of merchandise, supplies, and reconciliation of appropriate subsidiary ledgers to balance sheet accounts on a monthly basis.
Routinely examines the use of petty cash funds with the goal of minimizing them wherever possible without adversely effecting customer service. Review checks for payment of services and goods in accordance with standard accounting procedures, as well as ensuring compliance with guidelines established by higher authority. Prepares monthly and quarterly reports, as required by law or regulation (i.e. month-end inventory documents, Credit Card processing).
Oversees disbursement of NAF for payment of liabilities incurred by the NAF while conducting business. Incumbent ensures all discount incentives offered by industry are taken and that the funds "cash flow" is sufficient to sustain business and handle any unforeseen setbacks.
Routinely assess processes to ensure that the MIS/POS and CYMS are operating effectively and provides inputs and recommendations on how to improve these processes. Additionally, quickly tracks complaints from field managers, ascertains their validity and takes appropriate actions to correct hem when justified.
Assists in providing on-site managers and operational managers guidance and assistance in any and all financial matters. A philosophy of customer service will routinely be displayed by the employee. Training of field employees in good accounting and financial practices will likewise be of paramount importance. The incumbent works closely with all levels of operational managers to ensure they meet or surpass pre-established budget goals and objectives.
Assists in interfacing with the RFO Finance Manager in preparing, coordinating, tracking and monitoring APF in the FFR budgets. As necessary will work with the Comptroller Office and his/her staff to ensure the proper execution of the APF budgets in the MWR and VQ programs.
Along with his/her supervisor, serves as an advisor to the RFO Finance Manager and the FFR Regional Program Managers on all resource/financial matters related to their programs. Prepares a monthly financial brief for the RFO Finance Manager, FFR regional program managers and any other entity requiring this information, on all resource/financial matters related to their programs.
The incumbent is responsible for the security and maintenance and accuracy of all records, reports, files, and information dealing with the financial condition of the funds within the employee's purview in preparation of any oversight reviews, audits or internal review investigations.
Incumbent supervises one Accounting Technician and/or Administrative Assistant. Plans work sets priorities and schedules work as necessary to assure effective and expeditious accomplishment of priority work without adverse effect on regular and recurring work.
Assigns work to subordinates based on employee's capabilities, priorities and difficulty. Develops performance standards and evaluates employee performance. Provides technical and administrative oversight, advice and instruction. Interview candidates and recommends hiring, promotion, etc. Hears and resolves employee complaints, referring series complaints lacking resolution to higher level supervision. Takes disciplinary measures such as warnings and reprimands and recommends more serious disciplinary measure to higher supervision. Identifies and arranges for employee developmental and training requirements.
You will be servicing various installations within the NDW region and travel to those locations on a regular basis will be required in the normal scope of the job duties.